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Board Meeting Agenda
2006 - 2007
Overton Independent School District
Regular School Board Meeting
Monday , October 9, 2006
6:00 P.M.
High School Science Lab
501 E. Henderson Street
Overton, Texas 75684
The Board of Trustees of the Overton Independent School District will meet for a Regular Board meeting.
The agenda will include the following items:
1. Members Present
2. Members Absent
3. School Officials Present
4. Open Forum
4.1 Open Forum For Guests to Address the Board
5. Regular Business
5.1 Approve minutes of the September 12, 2006 Regular School Board Meeting and September 25, 2006 Special School Board Meeting
5.2 Certification of Agenda
5.3 Review Bills paid in September
5.4 Receive Principal’s Report
5.5 Receive School Correspondence6. New Business
6.1 Conduct Public Hearing to Consider the District 2005-2006 Financial Integrity System Report
6.2 Consider Request from Parent to Remove Hand Sanitizer From the Classrooms
6.3 Consider/Approve Additions to Student Health Advisory Committee
6.4 Consider/Approve Report from Site Based Decision Making Committee Meeting
6.5 Consider /Approve Update on School Building Project
6.6 Consider/Approve Update on Playground Project
6.7 Executive Session. The Board Will Enter Executive Session as per Texas Govt. Code Section 551.074 to Discuss Personnel
6.7.1 Discuss and Consider Employment of Personnel
6.7.2 Discuss and Consider Employee Resignations
6.7.3 Receive Routine Personnel Report6.8 Consider/Approve Action on Items Discussed in Executive Session
7. Superintendent’s Report7.1 Construction and Facilities Update
7.2 Student Attendance Report
7.3 Student Activity Fund Report
7.4 Finance Report
7.5 School Activities Report
7.6 School Board Training Opportunities
7.7 Tax Collection Report8. Adjourn
If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting , the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Subchapters D&E.
This meeting was posted at 4:00 p.m. on October 5, 2006
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Item: Approve Minutes of the September 12, 2006 Regular School Board Meeting and September 25, 2006 Special School Board Meeting
Background: Everyone should have received a copy of the minutes from the September 12, 2006 Regular School Board meeting and September 25, 2006 Special School Board Meeting. I am enclosing another copy of the minutes in your Board packet. If you have any questions or corrections to these minutes, please let me know.
Financial Implications: There are no financial implications involved with this item.
Recommendation: I recommend that we approve the minutes of the September 12, 2006 Regular School Board Meeting and September 25, 2006 Special school Board Meeting.
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Item: Certification of Agenda
Background: The purpose of this item is to give everyone an opportunity to review the agenda and make any necessary corrections or additions to the agenda.
Financial Implications: There are no financial implications involved with this item.
Recommendation: I recommend that we certify the agenda for the meeting.
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Item: Review Checks written in September
Background: Following is a list of all of the checks that were written in the month of September. We had a total of $184,208.08 in checks written during the month of September. September is the month that we pay for some items that were actually ordered in the summer, therefore the amount of money spent in September is usually higher than in other months.
Some of the checks that might catch your attentions are as follows:
$1,000 for cash. This was for gate change for a football game
$ 3,796.81 Varsity scoreboards for a new scoreboard that was paid for by the Athletic Booster Club
$ 20,342 to Hibbs-Hallmark for Property Insurance
I am enclosing a list of all of the checks that were written in the month of September. If you have any questions about any of the checks that were written, please feel free to contact me.
Financial Implications: A total of $184,208.08 in checks were written during the month of September, 2006.
Recommendation: This item is for your review only and no action is needed, therefore no recommendation is needed.
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Item: Consider/ Approve Report of Site Based Decision Making Committee Meeting
Background: The District Site Based Decision Making Committee will meet for the second time this year on Monday, October 9. The purpose of this meeting will be to further discuss guidelines for fund raising activities and to receive a presentation from the math and science departments.
Financial Implications: There are no financial implications involved with this item.
Recommendation: This item is for you information only and no action is needed, therefore no recommendation is in order.
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Item: Update on Building and Facilities
Information: Once school starts, it seems like most of our efforts in regard to our buildings and facilities are concentrated on just keeping up with the day to day needs of the school. We are in the process of installing a diesel fuel tank in the back of the school. This will allow us to buy fuel in bulk and help us to reduce our costs. We are also in the process of repairing some bleachers on the visitors’ side that have become a hazard.
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Item: Student Attendance Report
Information: We currently have 537 students enrolled in school. This number is slightly above the enrollment figures used in creating our budget this year. I am enclosing a breakdown of the enrollment by grade levels.
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Item: Student Activity Fund Report
Information: Enclosed is a copy of the financial reports from the elementary and secondary student activity funds for the month of September. You will see from these reports that both campuses are following the accounting procedures we have set forth for them.
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Item: Finance Report
Information: Attached is a copy of the finance report for the month of September. You will see from these numbers that we are very early in our fiscal year and there is a limited amount of activity for the year.
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Item: School Activities Report
Information: The month of October is very busy. I will have a calendar of activities available for you at the meeting. I am also making a commitment to write an “Around Overton ISD” article for the paper each week and I will send this to you via email as well.
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Item: School Board Training Opportunities
Information: The TASB convention will be held the weekend prior to our meeting. Four of our members will be attending the convention. The next training opportunity will be the Fall Legal Seminar. There is one session of this seminar on November 2 in Nacogdoches. I am enclosing a copy of the brochure for your review.
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Item: Tax Collection report
Information: I have not received a copy of the tax report for the month of September. I should have a tax collection report to share with you at the meeting. Last year’s taxes are now delinquent and the current year tax statements should be mailed very soon and current year’s taxes will become past due at the end of January.
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Item: Conduct Public Hearing to Discuss the 2005-2006 Financial Integrity Rating System Report
Background: We are required by law to conduct a public hearing to review the schools Financial Integrity Rating System Report. We have received our report and our score this year was perfect. I am enclosing a copy of our FIRST report for your review.
We will need to open the floor for any public input and then we will need to approve a motion to accept the report.
Financial Implications: There are no financial implications involved with this item.
Recommendation: I recommend that we approve the Financial Integrity rating System Report as presented.
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Item: Consider/Approve Parent Request to Remove Anti-Bacterial Products from the School
Background: When the True family filled out their request for a meeting to hear their appeal of the discipline that was handed out to their son, they also requested that the Board consider a motion to remove hand sanitizer form the classrooms.
As you remember, it was germ-X hand sanitizer that was put into Mr. Thompson’s drink and led to him getting violently ill. The True family feels that since the product contains alcohol and is flammable, we should not have it in the classrooms.
My feeling is that the product has a value for our district in helping kill germs and ultimately helping to fight the spread of illness in our school. I also feel that every teacher’s desk has some items that could be harmful if they are used improperly. For example, if the contents of an ink pen were put into a drink, it could be harmful, but we would not want to ban the use of ink pens at school. I would also hate to send a message that the incident was caused by something wrong we did.
Financial Implications: There are no financial implications involved with this item
Recommendation: I recommend that we take no action on this item at this time and that the Board direct the superintendent to further study this matter.
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Item: Consider/Approve Addition to the Student Health Advisory Committee
Background: The Student Health Advisory Committee held their first meeting of the year on Monday evening. At the meeting, they discussed a district abstinence curriculum and also discussed the types of food offered in the cafeteria.
At this time, we have a vacancy we need to fill. The committee feels that the best person for this position would be Rhonda Honzell.
Financial Implications: There are no financial implications involved with this item.
Recommendation: I recommend that we add Rhonda Honzell to the Student Health Advisory Committee.
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Item: Consider Update on Playground Project
Background: The playground committee has been working hard to complete work on our elementary playground project. The Rotary Club donated three pieces of equipment which have been installed and the kids are enjoying. We also received a $10,000 donation from May Pipe Company and the County has agreed to do a considerable amount of work at no charge to the district.
T. J. Rucker will be at the meeting to discuss progress made on our project and to outline future plans. I believe that with some of the money we had placed into our maintenance budget, we can complete the project and have a very nice playground.
Financial Implications: At this time, there are no financial implications involved with this item. However, the district may need to supply about $10,000 to complete this project
Recommendation: This item is for you information only and there is no action needed at this time.
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Item: Consider/Approve Update on Building Project
Background: We are making good progress on our building project at this time. The bonds have been sold and we have the money in the bank for the project. Bids are scheduled to be opened at the offices of WRL construction on October 19 and arrangements have been made for portable classroom buildings to be delivered. All things appear to be in place for construction to begin in November.
Financial Implications: The total cost of the building project will be approximately $3,000,000
Recommendation: No action is needed at this time, therefore no recommendation is in order.
